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Billing Coordinator

Company: Transport Enterprise Leasing, LLC.
Location: Chattanooga
Posted on: January 26, 2023

Job Description:

Billing Coordinator

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Position Overview

Transport Enterprise Leasing, LLC (TEL) is seeking a Billing Coordinator to work onsite for our Fleet Maintenance department. TEL is a rapidly growing company located in the beautiful Lookout Valley area of Chattanooga, TN. While we are still in the fastest growing, growth phase in the history of the company, this position allows a great opportunity for a candidate to come in at the ground floor and make a difference in our company. Now is the time to Join our team!

TEL has been Chattanooga's best kept secret for the past 18 years and is becoming the next household name in our area. We pride ourselves in providing unparalleled customer service and state of the art lease advising to all who participate in our services. Our customers include small trucking/logistics companies, including fortune 500 companies as well as Entrepreneurs who become Owner-Operators.

The Billing Coordinator is responsible for or maintaining and paying invoices, coding repairs within billing systems, and following up with shops regarding final invoices. The Billing Coordinator will act as the liaison between the TEL Accounting department to work through any billing invoices. The intent of the Billing Coordinator is to obtain the knowledge and skillset required to advance into the Maintenance Coordinator 1 role.


  • Continuously learn, share, and implement improvements in all processes and responsibilities as needed to enhance effectiveness of providing world class service and support. Organize invoices on priority of payment dates.
  • Verify repairs performed on equipment are approved by lessee and ensure funds are available in the maintenance escrow account.
  • Review service/repair invoices for accuracy, as needed.
  • Accurately decipher invoices and use VMRS coding to input into Karmak billing system.
  • Actively follow up on final invoices, ensuring they do not exceed 30 days.
  • Download OEM settlements, verify all invoices have been completed and turned into Accounting, as needed.
  • Communicate disputes and billing issues to vendors when variances on invoices are found.
  • Manage carrier invoices and upload Repair Order numbers into carrier data file.
  • Communicate to management completion of billing tasks as outlined in defined billing KPI's.
  • Assist Maintenance Coordinators with inbound phone calls if queue times exceed acceptable limit.
  • Actively keep up with needs paid, issuing approval and PO's as the needed arises.


    • H.S. Diploma or equivalent required.
    • 1-3 years transportation industry experience preferred.

      • Bi-lingual, preferred.
      • Truck and Trailer maintenance experience is preferred (knowledge of major components on vehicle).
      • Microsoft CRM, Excel, Outlook, Karmak a plus.
      • Positive, high energy and desire to work hard to accomplish goals.
      • Effectively manage multiple tasks simultaneously.
      • Ability to provide excellent customer service.
      • Team oriented and able to take direction yet effectively manage accounts with minimal supervision.
      • Self-motivator, takes initiative to find and complete tasks without directives from a manager.
      • Ability to develop strong working relationships with other operational team members.
      • Strong communication skills written and oral.


        $22+ per hour, depending on experience


        • Medical, Dental, & Vision with employer paid contribution up to $1,000 per month
        • HSA with $800 annual employer contribution
        • Voluntary Life, Short- and Long-Term Disability
        • 8-week paid Maternity Leave (mothers) and 2-week paid Paternity Leave (fathers)
        • Paid Time Off
        • 10 Holidays (including birthday)
        • 401(k) with up to 4% employer match
        • Profit Sharing (some exclusions apply)
        • Retirement Pay Program
        • Years of Service Cash Incentive
        • Unlimited access to LinkedIn Learning's course library for personal and professional development


Keywords: Transport Enterprise Leasing, LLC., Chattanooga , Billing Coordinator, Other , Chattanooga, Tennessee

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