Summary Benefits Supplemental Questions
WORK HOURS: 7:30 A.M to 4:00 P.M (Monday thru Friday)
WORK LOCATION: Paul Clark Building/ City Wide Services
- This is a non exempt position*
KNOWELEDGE OF PAYROLL AND BUDGET IS A PLUS!
Incumbents in this classification are responsible for providing
routine clerical duties including answering telephones, greeting
and assisting visitors, filing, performing data entry and
distributing mail. Duties include scheduling conference rooms for
department meetings and City events; ordering and maintaining
inventory of department supplies; receiving and generating service
requests and dispatch crews and reporting building maintenance
issues. Work requires close supervision (although most tasks are so
routine that little supervision is required).
Essential Functions: Performs various routine clerical duties
utilizing standard office equipment to include screening incoming
calls; taking and transmitting messages; maintaining calendars;
keyboarding information into databases; making photocopies;
performing data entry; faxing documents; typing; requisitioning
supplies and word processing.
Responds to requests for information from the general public;
answers routine questions; directs callers to appropriate internal
departments and/or external organizations.
Enters information into applicable databases and/or other
computerized systems to collect and maintain records and
information in assigned area of responsibility.
Files documents alphabetically, numerically or by other
Receives, sorts, files and/or distributes a variety of
correspondence, reservations, invoices, fees, work orders, reports,
service requests, materials, deliveries, mail and/or other
Schedules conference rooms and/or other related facilities for
department meetings and City events.
Monitors and restocks office supplies and materials; initiates
the replenishment of applicable inventory and supplies.
Assists with coordinating department activities such as tracking
work and change orders, reporting building maintenance issues,
dispatching crews to areas requiring service, relaying
communications, researching and locating standard or routine
information and providing related support.
Participates in special projects and/or other activities in
support of efficient and effective department operations.
Performs other duties as assigned.
Minimum Qualifications: High School Diploma or GED and six (6)
months related office support experience.
LICENSING AND CERTIFICATIONS:
Supplemental Information: KNOWLEDGE AND SKILLS:
Knowledge of customer service principles; modern office
procedures, methods and equipment; basic report preparation
techniques; record keeping principles; keyboarding techniques and
filing principles and practices.
Skill in using computers and related software applications;
providing customer service; filing; keyboarding; using modern
office equipment; preparing and proofreading a variety of routine
reports and/or documents; maintaining records and files and
communication and interpersonal skills as applied to interaction
with coworkers, supervisor, the general public, etc. sufficient to
exchange or convey information and to receive work direction.
Positions in this class typically require reaching, fingering,
grasping, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally
and/or up to 10 pounds of force frequently and/or negligible amount
of force constantly to move objects. If the use of arm and/or leg
controls requires exertion of forces greater than that for
Sedentary Work and the worker sits most of the time, the job is
rated for Light Work.
Safety Sensitive: N
Department of Transportation - CDL: N
Child Sensitive: N
All employees must maintain Tennessee residency from the date of
Only applicants who provide a valid email address will be
notified when the position has been filled.
The City of Chattanooga, Tennessee is an Equal Opportunity
Employer. In compliance with the Americans with Disabilities Act,
the City will provide reasonable accommodations to qualified
individuals with disabilities and encourages both prospective and
current employees to discuss potential accommodations with the