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Office Manager / Business Ops Specialist - Chattanooga, TN

Company: American Heart Association
Location: Chattanooga
Posted on: January 16, 2020

Job Description:

Overview Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives? Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet! This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. Responsibilities The American Heart Association (AHA) has an excellent opportunity for an Business Ops Specialist in our Chattanooga, TN office. Working under the direction of the Executive Director for Chattanooga, TN, this position is concerned with financial reporting and administration of the American Heart Association's field fundraising activities. Major Responsibilities: 1 . Serve as Affiliate Accounting Liaison Ensure that all funds raised in support of the mission are able to be recorded and payments are received by due dates. Ensure Accuracy, Execution, Proficiency and Adherence to the latest policies and practices of the AHA as they related to the fiscal and event financials. Understand and communicate to local staff the process for sponsorship agreements, vendor contracts, vendor payments, and event reconciliation Track and submit expenses for all fundraising staff. Manage Executive Director's field budget as well as overhead budget for Chattanooga office. Serve as Executive Assistant to the Executive Director Serve as the partner and representative of the Executive Director (ED. Assist ED with calendar management and setting appointments. Assist ED with Board of Directors; meeting management, providing minutes of meetings, tracking of board terms, etc. Make travel arrangements as needed. Prepare and send follow up letterscorrespondence as assigned. Provide general administrative support as needed; act as resource while ED is in field, in special projects including research & report compilation, order event materials and other duties as requested. Serve as General Office Management Responsible for ensuring mail is opened with dual control and distributed promptly, sending daily UPS packaging. Order general office supplies oversee upkeep general AHA items such as Annual reports, office materials, and advised when materials are outdated. Is knowledgeable about project and general event information including logistic questions. Performs switchboard duties utilizing professional business etiquette, always courteous and helpful.For New Hires: assign phone extension; ensure desk area is tidy; provide keys. Responsible for receiving and returning staff equipment. Work with affiliate staff regarding any needs for major building repairs, office furniture, etc. which may include getting local bids and submitting to affiliate office. Ensure that management documents and performance documents are complete, accurate and submitted in a timely manner Manage General Office Mailbox. Support Event Specialist in Data management with all software including Dynamics, Greater Giving, Teamraiser, etc. Qualifications High School DiplomaGED required (Bachelor's Degree preferred) and two years significant office experience preferably with a non-profit or public service organization. Knowledge of principles and procedures of project management. Ability to plan work, organize and maintain workflow. Strong working knowledge of Word, Excel, Power Point and Outlook. Ability to work with people at all levels. Demonstrated ability to organize and plan. Ability to maintain effective interpersonal relationships. Ability to work under tightdeadlines and help move projects forward. Ability to work outside standard hours as needed. Click on New Resume (or Existing Resume if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview. At American Heart Association - American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention. to see other opportunities. Be sure to follow us on Twitter #TheAHALife EOE Protected VeteransPersons with Disabilities Location US-TN-Chattanooga Posted Date 2 days ago (****** 2:31 PM) Requisition ID 2019-5494 Job Family Group Business Operations Job Category AdministrativeClerical Location: Chattanooga, TN

Keywords: American Heart Association, Chattanooga , Office Manager / Business Ops Specialist - Chattanooga, TN, Executive , Chattanooga, Tennessee

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