CHC GBS Chattanooga Risk, Process Control and Compliance Lead

Company: Sanofi
Location: Chattanooga
Posted on: August 7, 2022

Job Description:

JOB OVERVIEW:

Sanofi CHC (Consumer Health Care) has set up its Global Business Services (GBS) center in Chattanooga to provide Finance & Accounting (Account-to-Report, Customer-Invoicing-to-Cash, Source-to-Value) for its American subsidiaries.

The CHC GBS Chattanooga Risk, Process Control and Compliance Lead is a key interlocutor of the head of the CHC GBS Chattanooga for establishing and maintaining a reliable control environment.

His/her initiatives aim at ensuring, at the GBS level, the reliability and exhaustiveness of the financial information, the security of assets as well as the compliance with established guidelines and procedures in line with Global policies.

He/she conducts a risk-assessment process and a yearly control self-assessment, ongoing self-testing, participates in local committees, identifies internal control deficiencies, recommends improvements, helps to develop adequate action plans and follows up their implementation.

Procedures and Policies

• Jointly with the local head of Internal Control, provide active support to process owners for the formalization and design of local procedures and ensure that actual processes and controls are adequately described in local procedures,
• Ensure that local procedures are formalized, updated and in line with the Global policies, standards and guidance and verify that local procedures are adequately approved and communicated,
• Maintain a list of local procedures in place.
  Segregation of Duties and Access to Systems
  • Jointly with process owners, monitor the definition and enforcement of proper segregation of duties rules, and ensure they are in line with the requirements of the Global policies, standards and guidance,
  • Jointly with process owners and IS, perform regular reviews of potential user access conflicts in information systems, and propose organization changes and/or mitigating controls.
    Trainings
    • Organize internal control trainings and support for training employees on policies and procedures and develop targeted actions to increase internal awareness.
      Control framework
      • Implement Sanofi Internal Control Manual and CHC Core Model,
      • Perform regular updates to the Control Framework, to follow the evolution of the Sanofi Internal Control Manual, and the release and/or amendments of Global policies and standards,
      • Contribute to the continuous improvement by providing constructive feedbacks and sharing best practices.
        Control Self-Assessment & Control Self-Testing
        • Conduct an annual Control Self-Assessment for the scope of the Regional Hub in collaboration with the local head of Internal Control,
        • Support CHC Process Owners with the definition and implementation of action plans,
        • Develop a local self-testing strategy and program and execute accordingly,
        • Follow-up on the implementation of action plans,
        • Update action plan tracking tool
        • Present results to the Regional Hub management meeting.
          Monitoring and Relationship with Auditors (internal and external), Internal Control & Processes (IC&P) and with E&BI
          • Act as key point of contact for the Global Head of Risk Management, Process Control and Data Privacy for all the activities related to Risk, Process Control and Compliance
          • Act as a key point of contact for the local Internal Control & Processes (IC&P) for internal control matters
          • Act as a key point of contact for the Internal Audit before, during and after internal audit reviews,
          • In agreement with the Head of CHC GBS Chattanooga, participate in internal audit opening and closing meetings,
          • Ensure a timely and detailed follow-up of the implementation of internal audit recommendations,
          • Jointly with the local head of Internal Control support external auditors activities related to internal control and facilitate exchange of information,
          • Follow up internal control weaknesses highlighted by external auditors, ensure adequate action plans have been defined, and follow up implementation and report progress to the Head of CHC GBS Chattanooga CHC Country CFO,
          • Collaborate with E&BI manager on self-testing of compliance controls,
          • Participate to Country Compliance Committee as a permanent guest.
            Testing of Internal Controls
            • Perform permanent testing on scope covered by the CHC GBS Chattanooga as per the monthly calendar for A2R (Journal Entries calculation and posting; IC reporting; Month End reporting; Cash accounting; Reconciliations; Fixed Assets; Master Data), CI2C (Cash allocation), S2V (Purchase sequence, Accounts Payable, Payments) and General (SOD; Antivirus; Procedures; Organization Chart; Trainings on IC & Code of Ethics)
            • Provide monthly reports of the permanent testing to Head of CHC GBS Chattanooga
            • Perform root cause analysis for the testing failed
            • Propose action plan related to findings and review it with the Head of CHC GBS Chattanooga
            • Follow-up action plan related to the test failed
            • Escalate second failures to the Head of E2E (end to end) Service Line Manager
            • Document all the steps related to the testing activities
              SOX
              • Work closely with the local head of Internal Control to ensure compliance on SOX requirements
              • Jointly with the local head of Internal Control, implement and monitor the local SOX process, from risk-based approach to reporting of deficiencies to IC FR team, consistently with Corporate IC FR methodology and guidelines,
              • Train process owners, documentation owners and testers,
              • Perform quality reviews and ensure the consistency with Global methodology and key milestones,
              • Communicate on key elements and conclusions of the assessment of internal control effectiveness over financial reporting to appropriate stakeholders. Adequately handle additional information requests.
                Risk Assessment
                • Establish, formalize and lead a local risk assessment from initial risk assessment to action plan follow-up in line with Sanofi risk Management standards,
                • Based on the risks identified, define and implement a yearly testing program,
                • Debrief identified issues with process owners and recommend improvements / process changes and formalize them in an adequate support. Communicate results and report progress/delays to management,
                • Support management in defining and implementing practical action plans to address deficiencies identified.
                  Others
                  • Manage local Risk, Process Control and Compliance team member including Performance and Compensation reviews,
                  • Collaborate to initiatives aiming at reinforcing internal control within the CHC GBS Chattanooga,
                  • Ensure that internal control aspects are considered in all new projects and provide support and internal control advice for specific projects. Upon specific requests conduct focused internal control reviews.
                    KEY REQUIREMENTS:
                    • Bachelor s Degree Required, Masters preferred
                    • 5-10 Years of relevant experience in external and/or internal audit or other internal control related functions and demonstrated ability to define and implement a risk assessment and monitoring program, SOX controls
                    • Internal control experience including Big 4 consulting firm in financial audit or clear internal control experience in BPO / MNC environment
                    • English and Spanish fluency
                    • Excellent organizational and analytical skills as well as communication skills to build commitment
                    • Proven ability to manage multiple projects, work effectively with cross-functional partners and drive process improvement initiatives across an organization
                    • Strong conflict resolution skills, positive attitude and ability to drive adoption among stakeholders / process owners
                    • AICPA, CIA or similar professional credentials are preferred
                    • Customer orientated
                    • The role requires an individual, who is capable to work autonomously and proactively, and also works well as a team player.
                    • Builds effective working relationships with CHC GBS teams and its stakeholders in CHC GBU and Global Support Functions (GSFs), as well as external partners where applicable.
                      As a healthcare company and a vaccine manufacturer, Sanofi has an important responsibility to protect individual and public health. Although not required at this time, all Tennessee based roles are encouraged to be fully vaccinated against COVID-19 as part of your job responsibilities.
                      
                      Fully vaccinated, according to the CDC, an individual is considered to be "fully vaccinated" fourteen (14) days after receiving (a) the second dose of the Moderna or Pfizer vaccine, or (b) the single dose of the J&J vaccine. Fully vaccinated, for new Sanofi employees, is to be fully vaccinated 14 DAYS PRIOR TO START DATE.
                      
                      Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law...... click apply for full job details

Keywords: Sanofi, Chattanooga , CHC GBS Chattanooga Risk, Process Control and Compliance Lead, Accounting, Auditing , Chattanooga, Tennessee