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Accounting Team Member

Company: SquareOne Holding Company
Location: Chattanooga
Posted on: November 22, 2021

Job Description:

SquareOne Accounting team is growing! We are looking for someone with Accounting/Controller experience that will contribute to and provide oversight for all functions of the accounting department.

Accounting AOR/Tasks
Month End Closing & Financial Reporting
Ensure month-end financial closed on schedule, to include:
journal entries, accruals;
bank reconciliations;
a/p & a/r reconciliations;
trial balance review.
Review Profit & Loss, Balance Sheet and Statement of Cashflow with CFO;
Annotate and Explain variances; and
Adjust operating system go-forward accruals to improve store-level reporting;

Accounts Payable
Establish and maintain system for new Accounts Payable vendor registration in systems;
Regularly reconcile major/essential vendor statements against books;
Ensure compliance of payment terms for all vendors; (no late payments)
Regularly audit vendor invoices for accuracy; (charge, tax)
Audit open items in bank reconciliations and resolve (credit, void, remove) - no more than 120days uncleared; and
Identify opportunities for Accounts Payable process improvement:
Store-level paid vs. corporate paid;
Payment terms improvements; and
Notification and communication channels.

Accounts Receivable
Establish and maintain system for new Accounts Receivable registration in systems;
Regularly reconcile major/essential customer statements & collections against books (special focus to ancillary fees: marketing, payment processing, delivery, marketplace tax, etc);
Pursue collection of past due accounts; and
Identify opportunities for Accounts Receivable process improvement:
POS entry process; and
Sales category/Payment Type coding into Accounting workflows.

Payroll GJE (Audit and maintain accurate Payroll import files)
Labor classes and cost allocations;
Tax liabilities; and
Third party payments.

Tax Reporting & Payment
Define critical controls and process for accurate and timely state/federal tax filings:
Sales & Use Tax;
Liquor By the Drink Tax; and
ATF/Excise Tax. (brewery production)
Maintain records and prepare annual tax filing for local and state:
Business Tax;
Business Personal Property Tax; and
Other Tax Reconciliation

Fixed/Long-Term Asset Depreciation/Amortization
Correctly catalogue all Fixed Assets in entities;
Work with corporate CPA to determine the best depreciation schedule; and
Track and audit correct depreciation/amortization schedules.

Controlling
Ensure accurate, complete and prompt delivery of Monthly Financial Statements; (All stores completed within 10 business days of close)
Ensure accuracy of weekly Bank Reconciliations;
Define and implement Internal Financial/Process Controls
Procedures on new vendor/payable add;
Check writing/bank signatures;
Division of labor in internal accounting team;
Recommended system permissions and capabilities;
General Ledger accuracy; and
Closed-books and adjusting entries.
Audit of critical processes (tax filings, compliance reporting, accounts payable, accounts receivable) for accuracy;

Process Improvements
Work with store-level management to improve completeness, accuracy and speed of in-store accounting process;
Maintain internal documentation of Standards of Operations procedures; and
Assist with store-level training on Accounting principles and procedures.

EEO and At-Will Employer

Keywords: SquareOne Holding Company, Chattanooga , Accounting Team Member, Accounting, Auditing , Chattanooga, Tennessee

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